Looking for: A self-starting and eager executive assistant to help stay-at-home CEO father of a Global Company.
As a father and business owner with a home office, I am on the lookout for a responsible, experienced personal assistant / executive assistant to work alongside me as I continue to build my global business and tend to my home life.
As an executive assistant, you will manage my personal and business errands, manage my planner, assist during my work hours, compile correspondence and social media posts as it pertains to my business, and other similar tasks.
You should be able to take direction when necessary but should also know when to take initiative and be a self-starter.
About working with me:
You will work on a one-to-one basis in person with me on a variety of tasks related to my working life. This is perfect for a self-starter who wants to get an ‘over the shoulder’ look at what goes into running a business while helping maintain a happy and balanced life.
I’m a globally renowned data specialist who has been featured on podcasts, with a speciality of growing and running businesses around the world using data. I work alongside my team to manage millions of dollars in advertising spend across the country, and help drive global markets.
Working with me will give you insights on: How to run and manage an online business, how to be a digital marketer, and how to tap into data to help a business make millions in revenue.
I tinker with my 3d printer, I love cycling, spending time with my family, and running my business. Working alongside me, you would help these different areas of my life flow smoother, and would pick up some new skills along the way. I would imagine you’d never be bored working with myself and my family. :)
Some tasks and responsibilities may include:
Maintaining the CEO calendar, scheduling meetings, and booking appointments
Booking travel reservations
Conducting and compiling research
Replying to Bookkeepers, managing expenses, and bill-paying
Helping the CEO keep to schedules and routines
Book meetings and manage the CEO schedule.
Research and find out about items needed for projects.
Providing support to Department Managers as required by the CEO
Managing both business and personal errands for the CEO, utmost discretion required.
e.g. Dropping off and picking up kids, or driving family to dr appointments, doing a light clean up at the office at the end of the day, or Coordinating tradespeople for the home.
Preparing meeting agendas and taking meeting minutes as required.
Sorting documents and materials into our online folder structure
Liaising with our remote virtual assistant team to complete tasks in a timely manner
Answers telephone calls and taking detailed messages as required (not a lot)
You will need to:
Have a car with a valid driver’s license
Have an Ability to take initiative with little supervision working both autonomously and collaboratively
An uncompromising attitude towards discretion and confidentiality
A keen eye for detail and accuracy and strong proofreading skills
Work well with kids around
Have sound organisational and time management skills with the ability to prioritise and re prioritise at short notice
High-level problem solving, research/investigation and analytical skills
Have an interest in learning about business or helping organize aspects of a business
Be able to come and be comfortable working at a home office on a regular basis
4+ years PA/EA experience supporting senior leadership teams
Ability to take initiative with little supervision working both autonomously and collaboratively
70+ wpm typing speed.
High proficiency in google suite of applications
Experience in the development of concise reports and briefs.
Strong interpersonal skills including, negotiation, diplomatic, assertive and empathetic with a high degree of emotional and social intelligence in all aspects of the role
Excellent work-life balance and family-friendly environment
An inclusive and caring team culture
Access to learning & development opportunities
Very flexible work culture to suit your needs and family. We are a remote-first company.
If this sounds like you, please reach out to me so we can set up an interview. I look forward to discussing the role with you.
Please submit your application to https://forms.clickup.com/f/6jrvy-29584/KBP16XAGI8VUZAQUW7