JOBS

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We are working in partnership with National Interior Design/Architecture firm for an experienced individual to join the Business Support Team. You will be based in the Sydney office and will look after associated administration for the operation. 
This is a key role, you will work closely with Architects and Designers to facilitate the smooth running of projects. 
This is an all-round administration support role with a focus on Accounts/Finance. 
You will also provide assistance to the office with typing, filing, and general administration/PA duties where required. You will also support the Graphics team and Business Development Manager with submissions. 
You will be experienced ideally within Architecture/Design or professional services is essential. Indesign usability is essential. 
  
Key Responsibilities:
Working closely with the team to provide key support to the running of the studio Assisting with bookkeeping- month end reconciliation, cab charges Looking after CRM system Client invoicing General financial administration Supporting the creation of Tenders Asssiting the Graphic Design team
  To be considered for the position you will require:
A high level of accuracy and excellent written and verbal communication skills Well presented  Used to working to deadlines Experience in a Design/Architecture environment is highly regarded Work well under pressure and is used to a peaks and troughs working environment Indesign experience is essential 
Design & Build specialises in recruitment for Construction, Engineering & Property industries on a regional and national basis. Design & Build prides itself on only hiring recruitment specialists, finding the right people for the right jobs and doing the right thing by both jobseekers and employers alike.
   
If you feel your experience matches the person specification, please contact Amy Colton on *****00 + click to reveal or click apply. Please note only short listed candidates will be contacted and your application will be treated as strictly confidential.  
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Who We Are
Urbis is a market-leading firm that shapes the cities and communities of Australia for a better future. Drawing together a network of the brightest minds, Urbis consists of practice experts, working collaboratively to deliver fresh thinking and independent advice and guidance – all backed up by real, evidence-based solutions.
Working across the areas of planning, design, policy, heritage, valuations, transactions, economics and research, the expert team at Urbis connect their clients in the public and private sectors to a better outcome, every time.
The Opportunity
We are looking for a proven self-starter, who is proactive and an outstanding communicator with the right combination of talent, energy and a commitment to excellence, to provide high quality support to our National Design team.
About You
As the Team Administrator your responsibilities will include:
Diary management, travel arrangements and coordination of client meetings; Management and delivery of superior administrative support to the National Design team including assistance with tender documentation preparation, preparation and review of presentations, development and formatting of reports; Assist with preparation and collation of marketing material and business development proposals including formatting and editing of PowerPoint presentations and reports; Maintenance of business databases, document and record filing systems; Coordinate processing of timesheets, quotes, invoices, accounts, including processing and coding invoices Broader staff and client interface (phone calls, coordinating appointments and ad hoc relief reception etc.) Invoicing support to wider the wider team including adding expenses to jobs and coordinating progressive invoicing
We are looking for an experienced administer with 3-5+ years' experience in a professional services environment with a combination of the following technical skills, attributes and experience:
Excellent liaison and interpersonal skills; Fast and accurate production of professional documentation; Superior attention to details Self-confidence and the skill to work well under pressure and meet deadlines Minimum Intermediate level MS office skills (Excel, Word, Outlook, PowerPoint) Experience in assisting in invoicing is preferred but not essential Experience in assisting in tender preparation is preferred but not essential
Why Urbis?
Working for Urbis means working with individuals who are passionate about what they do. It’s a place where you are encouraged to share your ideas in a professional but friendly office environment. To find out more about us visit our website at www.urbis.com.au/careers.
Urbis is a firm that truly values its people and provides a broad range of benefits which include a competitive remuneration package, salary continuance insurance, regular social activities, health and wellbeing programs and ongoing training and professional development opportunities.
Urbis is committed to fostering a work environment that is inclusive, supports flexibility, and welcomes diversity. We are proud to be an equal opportunity employer.  Aboriginal and Torres Strait Islander people are encouraged to apply.
How to apply?
If you are an enthusiastic candidate, with the desire to become part of a driven and highly professional team, click on “Apply for this job” or call Emma Smith, HR Manager on *****74. + click to reveal Applications close 27 November 2017.
Recruitment Agencies - thank you for thinking of us.  We do endeavour to fill our opportunities through direct channels wherever possible, however, if we find that we do need agency assistance, we’ll be in touch.
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If you are recently returning back to the workforce or currently interested in casual/on call Administration work then this is just for you!
Work alongside some of the top leading companies within Melbourne's Western and Northern Suburbs - utilising your well developed skills to assist with numerous roles including: 
Administrators Customer service officers Accounts staff Receptionists Data Entry 
 About You
These positions are on call and would suit those that enjoy variety, where no two days are the same and that have following skills and attributes:
Experience with the Microsoft Office  Professional phone manner A high level of professionalism Impeccable presentation Excellent communication skills Reliable and flexible Adaptable to various industries  Relevant experience in Administration, Customer Service, Accounts or Reception Permanent residency along with reliable transport
If you possess all of the above skills and attributes and are available to commence work immediately we would love to hear from you.
How to Apply
To join our team of ON-CALL TEMP staff to work in various industries including transport & logistics, manufacturing and local government click the APPLY button.
Alternatively please contact Kimberley at HOBAN on *****00 + click to reveal for a confidential chat.
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If you are looking for casual/on call Administration and Support roles within the local Councils then this is just for you!
Use your well developed skills to assist very busy Local Government departments during this peak period: 
Administrators Customer service officers Accounts staff Receptionists Data Entry 
 About You
These positions are on call and would suit those that enjoy variety, where no two days are the same and that have following skills and attributes:
Experience with the Microsoft Office  Previous work history in local Councils Professional phone manner A high level of professionalism Impeccable presentation Excellent communication skills Reliable and flexible Adaptable to various industries  Relevant experience in Administration, Customer Service, Accounts or Reception Permanent residency along with reliable transport
If you possess all of the above skills and attributes and are available to commence work immediately we would love to hear from you.
How to Apply
To join our team of ON-CALL TEMP staff click the APPLY button.
Alternatively please contact Kimberley at HOBAN on *****00 + click to reveal for a confidential chat.
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If you are looking for casual/on call Administration and Support roles within the local Councils then this is just for you!
Use your well developed skills to assist very busy Local Government departments during this peak period: 
Administrators Customer service officers Accounts staff Receptionists Data Entry 
 About You
These positions are on call and would suit those that enjoy variety, where no two days are the same and that have following skills and attributes:
Experience with the Microsoft Office  Previous work history in local Councils Professional phone manner A high level of professionalism Impeccable presentation Excellent communication skills Reliable and flexible Adaptable to various industries  Relevant experience in Administration, Customer Service, Accounts or Reception Permanent residency along with reliable transport
If you possess all of the above skills and attributes and are available to commence work immediately we would love to hear from you.
How to Apply
To join our team of ON-CALL TEMP staff click the APPLY button.
Alternatively please contact Kimberley at HOBAN on *****00 + click to reveal for a confidential chat.
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If you are recently returning back to the workforce or currently interested in casual/on call Administration work then this is just for you!
Work alongside some of the top leading companies within Melbourne's Western and Northern Suburbs - utilising your well developed skills to assist with numerous roles including: 
Administrators Customer service officers Accounts staff Receptionists Data Entry 
 About You
These positions are on call and would suit those that enjoy variety, where no two days are the same and that have following skills and attributes:
Experience with the Microsoft Office  Professional phone manner A high level of professionalism Impeccable presentation Excellent communication skills Reliable and flexible Adaptable to various industries  Relevant experience in Administration, Customer Service, Accounts or Reception Permanent residency along with reliable transport
If you possess all of the above skills and attributes and are available to commence work immediately we would love to hear from you.
How to Apply
To join our team of ON-CALL TEMP staff to work in various industries including transport & logistics, manufacturing and local government click the APPLY button.
Alternatively please contact Kimberley at HOBAN on *****00 + click to reveal for a confidential chat.
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Personal assistant
Work from home, be out and about
Tuesday through Saturday, flexible hours!
 
Working from home…has no appeal to some. To others—you?? It's the ideal blend of flexibility and self-direction?
This Highlands real estate agency is offering an opportunity for someone with excellent administrative skills and most importantly the ability to work independently and reliably.
With company-supplied equipment, you'll:
Carry out administrative tasks from home Tuesday through Friday Travel locally on various errands Tuesday through Friday Place and pick up signs for open houses on days when these are held, including for a few hours on Saturday afternoon
If you present well, enjoy organising your own workflow and can demonstrate you'd get the job done with little direction and 100% certainty, please send your resume to *****@highlandrecruitment.com.au. + click to reveal For more information, please contact Lynn Watson or Margherita Colley at Highland Recruitment, *****25. + click to reveal
 
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Vision
A community where there is confidence in aged care, where cultural diversity is truly celebrated and family and community remain connected.
Mission
MACS is dedicated to providing excellence in aged care to meet the culturally diverse needs of the community.
Values
۰ Diversity
۰ Dignity
۰ Integrity
۰ Respect
۰ Empowerment
Position summary
This full time position is responsible to the Home Services Manager.
Duties include providing input in areas of financial and general administration including: end of month financial reporting; bookkeeping and ledger entry; payroll; relieving reception/client services duties.
This position will establish, validate, maintain and oversee the Carelink setup with the endeavour to interface (as seamlessly as possible) to all other MACS systems such as debtors, accounting and general ledger.
Qualifications and experience
Essential
۰ As a minimum Certificate IV Business Administration/Accountancy or other equivalent
qualification
۰ Proven ability to maintain systems of accounts payable and accounts receivable and
general book keeping
۰ Proven ability to collect and manage information efficiently and accurately
۰ Ability to process refunds and discharges
۰ Ability to develop and maintain data interface with other MACS' systems
۰ Accurate and fast keyboard/data entry skills
۰ Processing of refunds and discharges
۰ Demonstrate a friendly manner and clear verbal communication skills.
۰ High level of competence in use of multiple software packages including Microsoft Word,
Outlook, Excel, Access and Carelink +
۰ Effective and efficient time management skills
۰ Ability to work to instruction and also work independently if required
۰ Effective team member
All new MACS staff are to undertake pre-employment screening such as a physical and a personal attribute assessment prior to appointment (all paid for by MACS). All MACS' staff are required to satisfy a National Police History check prior to appointment and at least every three (3) years. This is NOT paid for by MACS. MACS checks non-Australian citizens have appropriate Visa allowing work in Australia. MACS is an equal opportunity employer.
Position description available at www.macs.org.au
Send completed application including a current curriculum vitae to: *****@macs.org.au + click to reveal
Applications close 25/11/2017 at 5pm
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Permanent part-time, with a start date as soon as practicable.
Essential:
•    minimum 2 years experience 
•    advanced Microsoft Office skills
•    high level of written and oral communication skills
Your duties will include:
•    diary management
•    opening and closing files using Lexis Affinity
•    typing letters and attendance notes
•    filing of court documents
•    assist with billing
•    mail collection and general deliveries
•    general secretarial duties as required 
Must be available to work Monday, Tuesday and Friday. 
Hours of work will be 8:45am to 5:15pm.
Please email your application and resume to Joe Brown, Director, *****@abetzcurtis.com.au. + click to reveal
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Executive Assistant to the CEO
  
A fantastic opportunity has arisen for an Executive Assistant to support the CEO of an international leader in construction and civil engineering.
  
About us
  
Bouygues Construction Australia Pty Ltd is part of the Bouygues Construction Group – a global construction and civil engineering company dedicated to sharing innovations to create and deliver some of the world’s most ambitious projects across the building, civil and energy & services markets. Active in over 80 countries and with annual sales of AUD17bn, Bouygues Construction employs more than 50,000 staff worldwide.  
  
Scope of responsibilities
  
Core responsibilities include managing a complex calendar, planning travel, and working with others to get meetings scheduled. The successful candidate will be adept at interacting with senior staff external to the company, such as investors, board members, and executives at partner and customer companies. Experience of working across cultural boundaries is strongly preferred.
  
Who you are:
  
The successful candidate will have experience supporting C-level executives at complex, fast-moving companies ideally within the civil engineering / construction sectors.
  
You are a highly self-motivated professional, capable of managing a heavy workload and prioritising tasks in a fast-paced complex environment. You are extremely organised, with a robust task-management system and always produce top quality work. You operate proactively, anticipating needs rather than waiting for direction. You are a person of integrity and take great pride in doing what you say you’ll do. We strongly prefer a track record of supporting highly effective, successful CEOs.
  
Essential requirements:
  Substantial experience supporting a Chief Executive or Executive Manager. High degree of professionalism and judgement with the ability to maintain a high level of confidentiality. High-level of written and oral communication skills and the ability to communicate and liaise effectively and sensitively at all levels, both internally and externally. Ability to balance conflicting priorities and to work to deadlines. Advanced knowledge and experience in MS Office & Outlook. Supports productive relationships with a demonstrated ability to work as part of a team and independently and with people at all levels. You will need to read, write & speak, French to a professional standard.
Please confirm your interest by sending a covering letter & CV to Julian Anthoney
  
Email: *****@anthoneyconsulting.com + click to reveal
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Our client is arguably the largest and most successful residential real estate agency on the northern beaches. A multi award winning business, they boast a loyal team with a wealth of experience and a friendly and professional team environment.
On offer is a rare opportunity to work as the Executive Assistant to the agency Principal.
Working side by side with this entrepreneur you will support him in the running of the overall business and also in his own sales.
As his right hand, your responsibilities will include:
Diary Management Actioning correspondence Keeping the Principal on time, and on track coordinating internal meetings with the team and assist in keeping the team in line Meeting with every vendor at point of listing and nurturing the relationship through the campaign Coordinating all property preparation Managing all property related Marketing activities ensuring campaigns are tailored to each home and each vendor Coordinating the Principal's personal marketing calendar for the year Sales administration for listings Database/CRM management Driving the Principal's call lists
To be a success in this role you will need to be positive, energetic and have a keen eye for detail, the ability to multi-task and work efficiently is essential, as well as strong communication and people skills.
You will also need excellent computer, administration, time management and organisational skills. You will need to be immaculate in terms of your personal presentation and very comfortable on the phone as you will have a high level of client liaison and be the point of contact for clients and often the team.
Previous real estate experience is essential and you must have a COR or be willing to obtain one.
Our client is keen to attract the best talent in the marketplace and as such on offer is a generous salary of 90K package is on offer.
If this sounds like you don’t hesitate hit apply now or Feel free to call Fleur or Danielle on *****33 + click to reveal or *****35 + click to reveal or for a confidential chat or submit your CV today.
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About the Company
Our client is an award winning leading Lower North Shore Real Estate agency who continue to out-perform their competition in listings, sales and reputation in the market. Close to transport, cafes, restaurants and shops with a dynamic & friendly team environment they now have the opportunity for an experienced Executive Assistant to join their business, working alongside the Director/Principal who writes well over a million dollars a year! This agency has a high profile in the industry with a fantastic reputation.
About the role
This is a high level support role where you will essentially run this Principal’s business unit. You will be responsible for ensuring the smooth running of all the sales campaigns and ensuring that everything at the back end is on track and runs in a timely manner. You will NOT have to do any prospecting or cold calling as there is also an Associate Agent in the team, who you will focus on the sales related activities.
Your day to day will involve:

Running the diary of the Director and booking appointments Dealing with solicitors, vendors, purchasers, and other parties Preparing proposals, pre-listing kits, letters and other documents Preparing listing presentations Property research Maintaining and updating the CRM database Coordinating all property marketing and advertising
Skills & Experience
To be a success in this role you will need to be positive, energetic and possess a pro-active ‘can do’ attitude. Having a keen eye for detail, the ability to multi-task and work efficiently is essential, as well as strong communication and people skills. You will also need excellent and exceptional computer, administration, time management and organisational skills. As our client works at the top end of the market you will also need to be immaculate in terms of your personal presentation and very comfortable on the phone as you will have a high level of client liaison and be the point of contact for clients
Previous real estate experience is essential and you must have a COR or be willing to obtain one. Our client is keen to attract the best talent in the marketplace and as such on offer is a generous salary package is on offer.
How to Apply
Please note this role is exclusively listed with P3 Recruitment and should not be confused with anything else advertised by other recruiters. You MUST register with us to be considered. Feel free to call Danielle on *****33 + click to reveal or *****35 + click to reveal or for a confidential chat or submit your CV today.
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Work for a dedicated & supportive culture who are close to public transport Career Progression to Property Management down the track Agents Rep Cert. Essential
A fantastic opportunity has come about for a motivated and passionate individual to join a professional Real Estate agency in the inner CBD. The agency will provide training, a supportive culture and the opportunity to secure a long term career within Real Estate.
  
This role is perfect for someone who has been on Reception/Admin and wants to progress their Real Estate career.  
  
Your day to day duties as a Rental Administrator would include:
General administration duties for the PM team Assist in Marketing and Advertising for rentals Contract Administration 
The successful candidate must want a long term career within Real Estate and already have some experience in the industry.
  
To apply please call Daniel Italia on *****12.  + click to reveal Alternatively to apply for this position clicks the “APPLY” button below.
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 BLUE WREN HOLDINGS PTY LTD
T/A CIVIC SHOWER SCREENS AND WARDROBES
www.civicscreen.com
 
CONTRACTS  ADMINISTRATOR ....
Required for our  Hi Rise and large contracts  dept.
 
Duties will include 
Receiving and checking large contracts . Checking insurances ect
Setting up their accounts.
Checking, chasing job sheets, balancing and invoicing each contract monthly as required.
Maintaining and balancing their payments and retentions on quick books accounting soft ware.
Following through installations and job tickets and using our in house job tracking software.
Liaise with our reps, management, our other office staff, and the supervisors and accounts depts of the building contractors.
Monitoring credit limit .
Preparing for and providing end of month reports in a timely manner.
Invoicing and balancing our Glass Toughening jobs
Heath and Safety book keeping and training an advantage.
Apply with references to *****@civicscreens.com + click to reveal
 
 
 
 
 
 
 
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Dee Why RSL Club
Cook
Our Bistro Kitchen team are seeking an enthusiastic individual capable of basic food preparation, has a passion for food and thrives working in a high volume kitchen
Casual position
Approximately 10 - 20 hours per week with the potential for more
Meal allowance
Uniform provided
For further information & to apply:
Submit your resume to *****@dyrsl.com.au + click to reveal or call *****14 + click to reveal
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SMAART Recruitment are an innovative, multi-award-winning Recruitment Agency with 12 years’ experience under our belt! Specialising in Sales and Marketing, we work hard to connect our clients with the top talent on the market. With offices located in Oakleigh, Sydney and now having recently opened a new office in Brisbane, we are currently on the lookout for a Receptionist to join our team in the Melbourne CBD!
About our team
At SMAART we pride ourselves on our people and their individual and group successes. We ensure that our consultants are given the support and guidance that they need in order to provide our candidates and clients with positive outcomes.   
Our team are a dedicated and proactive group of people. Each of us with our own motivations and future goals, we work together on both an individual and team level to achieve realistic targets and provide a high level of service to not only our clients, but our candidates as well.
We can be pretty loud, but we will always knuckle down when there is work to be done. We are a very energetic, driven and motivated group of people and we are proud to be a part of the SMAART team. You can call us crazy, but we love coming to work and we are excited to welcome the new face of SMAART Recruitment.  
About you
First and foremost, you will be a strong team player however, you will also be able to work well individually and in an autonomous environment You will have excellent communication skills, both written and verbally You will have had at least two years’ experience working within a Sales or customer service facing role You are motivated, driven and have a good sense of initiative. You enjoy working with a diverse group of people on a day to day basis.
About the perks
Based in the heart of the Melbourne CBD True potential for career growth and internal progression Be rewarded for your hard work and dedication Join a social and dynamic group of people – did someone say Friday night drinks? Learn from the best – we are an award-winning brand after all!
If you are keen to join a fun and dynamic organisation who truly values their employees and promotes personal and professional develop, then please click APPLY. For further information regarding the role, please feel free to call Wallis or Nicole on 03 8637 4444.
P.s I wrote this add on a Friday afternoon whilst drinking a glass of wine at my desk. In your cover letter, let me know what your favourite drink is!
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B.-d. Farm Paris Creek Pty Ltd
Has the following position available;
SALES / ADMIN ASSISTANT
* Data entry & reception/sales skills
* Retail background of advantage
* Geographical knowledge of Adelaide
* Flexibility & reliability
* Friendly & well represented
* Ability to work in a team or individually
Email resumes to : *****@bdfarmpariscreek.com.au + click to reveal
Applications close 2nd December 2017
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Junior Client Services Assistant / Relief Reception
Full Time ( Monday to Friday )
The opportunity to work in a happy and positive work place.
Excellent telephone manner and skills
high attention to detail
willingness to learn and show initiative and be a team player.
High standard of ethics, Confidentially and professionalism.
Excellent time management skills
Experienced in Word, Excel, Outlook and Box would be advantageous.
Commencement mid January 2018.
remuneration dependant on experience.
E-mail resume to *****@wealthdefinition.com.au + click to reveal
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Our Financial Planning Practice is seeking an experienced and highly motivated Receptionist/Admin Assistant.
 
20 hours a week Greenhill Road location Parking available 8 Month Contract (Maternity Leave)
 
This is a really lovely opportunity to work with a great bunch of people!
 
The team is very professional and supportive. The business is incredibly successful and your role here will be integral to that wellbeing.
 
This role is all about the client experience, from answering the phone to the welcoming of clients and that all important maintenance of the meeting rooms.
But that is not all………..
 
Ideally you will have had experience working in the finance industry and that you will be familiar with Xplan, as well as being proficient in Outlook, Word & Excel, which will provide you the scope for more involved administrative responsibilities.
 
The position is for 8 months starting 9th January, 2018, with training in December 2017.
 
To register your interest in this position please forward your cover letter and resume to
Anne Foster (*****@fspartners.com.au) + click to reveal
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We are seeking a highly skilled Executive Assistant to join an innovative company primarily focussed on developing world leading technology. The successful person will also provide assistance with Quality Assurance so experience in this area is ideal.
Flexible working hours available!!
 
Responsibilities will include:
Administration: Supporting the Project Managers. Diary and calendar management. Arranging travel and accommodation bookings. Meeting coordination including meeting minutes, preparation of agendas etc.. Preparation of presentations, submissions and other documentation as required. 
Quality Assurance: Assist with the organisations compliance and quality framework including documentation and management systems. Document control including the preparation, review and management of technical documents, manuals, procedures, etc (electronic and hard copies). Collaborating with advisors, technical experts, key stakeholders and team members to maintain and monitor the organisations business and industry regulatory obligations. Assist stakeholders to understand their quality and compliance obligations and controls. Assist with the preparation and execution of compliance audits and schedules.
To be successful you must have: 5 years' experience in a similar role Strong efficiency and attention to detail skills Ability to work autonomously Strong MS Office skills- mainly Word and Excel Strong communication and presentation skills Punctual and reliable Strong work ethic Exceptionally high organisational skills Can do attitude and ability to complete tasks in a timely manner Outgoing and vibrant
 
To submit your application, please click the "APPLY NOW' button below and attach your C.V (in word) if you require any further information please contact Kate Meyer at Talent International on *****00. + click to reveal